• We get to hear from you about the most critical issues for your unit's health, including which issues are urgent and emerging. 

• We will have direct written information from you on what your unit needs to be an ideal unit.

• This process maximizes our ability to learn about unit health so we can help your unit. 

• For the first time, we can see how our units are doing on each of the many performance criteria of the JTE.

• We can better identify where our limited resources, our commissioners, should be directed.

• Our units will become more healthy and prosper.

• Your District Commissioner, your unit commissioner, and others that the District Commissioner depends on to help your unit. 

• We will produce a completed Journey to Excellence form for your unit.

• We will recognize units for their accomplishments.

• We will report data only in summary form and not on and about individual units.

• We will use this information to look for trends across our programs and units within those programs to identify needs.

• We will share summary information with relevant committees, e.g., the training, marketing or membership committees, so they can serve your units better.

• Ultimately, the information will appear in your Unit Dashboard as a Detailed Assessment and may contain a Service Plan based on your input. 

Questions in the membership block (Asked of all Packs, Troops, Crews and Ships)

All of the Journey to Excellence questions, 11 for Troops, 10 for Cubs and 9 for Crews and Ships. You can find the appropriate JTE form with all questions for your unit on our JTE page here.

From the Unit Dashboard on my.scouting.org (The data is clearly displayed, you need only to copy into the reporting tool).

• Number of Adults Registered

• Number of Adults Not Trained in Position Training

• Actual Youth Total Membership This Year

• Actual Youth Total Membership Last Year

• New Youth Total This Year

• New Youth Last Year

• The number of youth in each age category

From your knowledge of your unit (data we cannot get anywhere else)

• Number of youth who aged-out

• Number of youth who quit 

• Number of youth that Joined

If your unit is a Pack  (data we cannot get anywhere else)

• Number of fifth graders in January 2023 

• Number of those who crossed to a troop

• Number of those who earned AOL

• How many different troops did your AOLs visit

If your unit is a Troop  (data we cannot get anywhere else)

• How many of your joiners were from Packs

From Scoutmasters

• Questions on Patrol Method

• During how many months in the last 12 did your troop conduct a short-term camping trip? 

• During how many months in the last 12 did your troop go on an activity or camping trip that was 2 or more hours away? 

• How many scouts attended summer camp

• How many scouts attended a camping experience of 4 to 6 nights (other than summer camp)

• How many scouts attended a camping experience of 7 or more nights (other than summer camp)

• Location of Summer Camp

 From Cubmasters

• How many scouts attended Webelos Residence Camp

• How many scouts attended Day Camp

• Possibly: How many months in the last 12 did your Pack conduct an activity that was not a Den or Pack Meeting

• Possibly: How many months in the last 12 did your Pack conduct a campout (not including Day or Resident Camp)

From Crew Advisors

• Possibly: A question about number of Tier II and III activities

• Possibly: A question comparing the number of registered Crew Members to the number of multiples.

From Ship Skippers

no specific Questions.

• See this page above

• This online tool provides the following benefits:

  • Replaces the need to complete the JTE and Detailed Assessment forms

  • Replaces the need to print hard-copies

  • Provides information that will aid Council and District Commissioner Service teams to focus their efforts in support of units 

A unit must have at least the following members: 

• Unit Leader (based on unit program): Cubmaster, Scoutmaster, Crew Advisor, Skipper 

• Committee Chair (CC) 

• Chartered Organization Representative 

• Den Leader (if unit program is Cub Scouts) 

• 2 Committee Members (MC) 

• 5 youth members with 2 youth having primary registration with the unit. 

For members who will have turned 18 by January 1, 2024, and wish to continue their membership:

• Must complete Adult Application, CBC, YPT and Hazardous Weather training. The College Scouter Reserve position does not require Hazardous Weather training. Those registering as Assistant Scoutmaster must also complete the position-specific training and Introduction to Outdoor Leader Skills.

• Venturing youth who are 18 years old or older at the time of their first application to a Venturing unit must complete an Adult Application, CBC and YPT, and register as a Venturing Participant (VP).

• Those with special needs who want to continue to advance to Eagle rank must submit Request for Registration Beyond the Age of Eligibility, No. 512-935, which may be downloaded from www.scouting.org/filestore/doc/512-935.doc, before turning 18, and then must complete Adult Application, CBC and YPT, registering as a Unit Participant (UP).  

  • You must contact the AID Committee ( specialneeds.committee@gtcbsa.org) before submitting the request. They will conduct a preliminary evaluation to direct the unit to the steps they may need to do. 

  • The AID committee will instruct them how and when to submit the Request for Registration Beyond the Age of Eligibility. 

• Packs with Scouts “crossing over” to troops and troops with Scouts expected to “cross over” from packs must communicate with each other to determine the date of crossover.  Should the date be prior to January 1, 2024, the troop should include the Scout on its roster.

 In the recharter system, 

• click on “Removed Members.” 

• Find the Scout or the adult's name, 

• click the box to the left of her name. 

• Click on “Add to recharter.” 

The person should immediately populate back to your roster. 

• When a member is listed as a “multiple”, it means that member is a member of one or more other units and the membership fee is paid in another unit (the primary registration).  This occurs with the COR when the chartering organization charters more than one unit.

• In such cases, the unit carrying that member as a “multiple” must confirm that the member’s fee is, in fact, paid in the unit of primary registration. Note: CORs of Council-registered units are listed in all units as "multiple" as their primary registration is with the Council. 

• As of August 1 of 2023, all new youth and adult members will be enrolled in a 12-month membership cycle. Their fees will be identified as "prepaid" in the roster and no fee will be due. 

• Anyone whose 2-year certification expires prior to January 1, 2024 must recertify by September 27. This includes completing all the modules and the test. 

• See the training section below on this page.

Yes. Those forms can be found at https://www.gtcbsa.org/charter-renewal when available. 

Applications should be submitted online via BeAScout.org and done before updating the roster to minimize entry errors.

If submitted in hardcopy form

• Youth applications for new Scouts must be signed by parent and Unit Leader (or designee), have youth's date of birth and grade, and parent/guardian date of birth and email address.

• Adult applications must be signed and initialed by the applicant and COR/Institution Head. All background check questions must be answered and references provided. 

• Once signed, they can be scanned and uploaded to the roster. 

• See payment below.

• See the payment section below on this page.

• See the payment section below on this page.

• Once a decision has been made on the request, the respective unit Committee Chair and parent will be notified by email how much of a grant, if any, is being funded.  A copy of the email is to be included with the Unit Charter Renewal Report Package and the amount can be deducted from the amount reported on the Unit Charter Renewal Report Package.  If the unit has already submitted payment, a refund will be posted to the unit's account.  

The Council Office will offer to delay the cashing of checks until December 1 if needed. Upon submission of the check with other charter renewal paperwork, there will be a form the Unit Processor can sign to indicate the unit's preference.